Your new company

Are you a proactive and personable professional who thrives in a dynamic environment? I am currently recruiting for a permanent, full-time Receptionist/Office Coordinator position for a well- established construction company based in the Inner West.

This company is looking for a confident, personable, and highly organised professional who thrives in creating exceptional first impressions and ensuring seamless office operations, and someone who can contribute to creating a positive and efficient workplace culture.

If you have excellent communication skills, a knack for multitasking, enjoy building relationships with both internal and external stakeholders and employees and a passion for delivering exceptional service, you may be a great fit for this position!

This role does require you to be in the office 5 days a week.

PLEASE NOTE: You must be a Permanent Resident or an Australian Citizen to apply!

Your new role

• Represent the company’s brand to a high professional standard through all dealings with employees, stakeholders, contractors, and visitors, ensuring that all are warmly greeted and signed in.

• Undertake reception duties, including ensuring that the reception desk and phone are attended to, preparing a roster for reception lunch break coverage and providing leave coverage for other offices as required.
  Assist in coordinating internal and/or client events as required, issuing invites, managing RSVPs, booking catering, setting up/packing down events etc.

• Oversee the meeting room booking system and check that the rooms are available in preparation for external meetings and critical internal meetings with a high priority, engaging with internal employees to change meeting rooms where needed.

• Providing effective administrative support within the office, ensuring the smooth running of operations, including tracking and ordering office and kitchen supplies, ensuring meeting rooms are presentable and managing incoming and outgoing couriers and deliveries.

• Ensure shared areas such as kitchens and meeting rooms are clean and tidy and encourage teams to clean up following use.

• Consider external meetings or events that could be impacted by contractors, cleaners or building management, propose solutions and coordinate with stakeholders.

• Perform external errands as required, including tasks such as post-office visits, and banking.

• Perform reasonable additional administrative duties as required – including, but not limited to, preparing new hire kit for new starters, ensuring photos are taken on the first day, posting announcements and coordinating the company’s birthday card offering.

• Manage the carparking register and ensure adequate car parking is available and allocated accordingly.
  
  

What you'll need to succeed

• Friendly, proactive, and professional approach

• Strong communication and stakeholder engagement skills.

• Organisational skills with the ability to multitask, prioritise work, and remain calm under pressure.

• Previous experience in administration, reception or customer service roles.
  
  

What you'll get in return

• Permanent, full-time position

• Competitive salary package

• Collaborative team culture

• Opportunity for internal career growth
  
  

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, email me directly with a copy of your most up-to-date resume to Loretta.Callanan@Hays.com.au and I will be in touch.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.