Pay: $37 - $45 per hour

Contract Type: 6 Months, Monday to Friday - Potential Temp to Perm

Your new company

Our client is based in Stuart Park.

Your new role

• Develop, lead and manage all changes to the clinic rosters, in consultation with the NT manager
• Organise and liaise with travel arrangements, including itineraries, air travel, accommodation etc.
• Ensure paperwork is completed after each trip, including: processing Medicare claim, data-entry, lodge orders
• Ensure all orders are tracked, payment received, and dispatched in a timely manner
• Conduct and deliver all project activities; monthly reporting, monthly invoicing
• Project activities to ensure they are on track to meet milestones
• Input annual project reviews and planning
• Manage the NT office and administrative budget in collaboration with the NT manager
• Process all expenses promptly and accurately
• Ensure the two office expenses are included in the NT budget for submission to the management accountant and CFO
• Each month monitor expenses budget and actual for the Darwin and Alice Springs office expenses. Profit & Loss statements are to be circulated by NT manager when received and provide reasons for variances if and when required.
• Prepare financial reports to funders, routine activity reporting to partners, and internal reporting as per an agreed schedule prepared by the NT manager and management accountant
• Provide outreach assistance support when necessary i.e. when outreach coordinators are on leave or unwell
• Ensure office operations and procedures in the Darwin and Alice Springs offices are up-to-date and implemented, including all files saved on SharePoint daily.
• Actively look for ways to streamline processes and improve administrative services for all NT programs

What you'll need to succeed

• Previous Office Management or Administrative experience. Min.2 years preferable.

• Must have good written and verbal comms.

  What you need to do now

If you're interested in this role, please contact Tamara Monzon-Yates via email: Tamara.Monzon-Yates@hays.com.au or call 08 8943 6004.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.