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Records Officer

Records Digitisation Officer Role contract position
Role Title: Records Digitisation Officer

Contract Duration: 2 months, with potential for extension

Daily rate: $35 + Super an hour

Location: Sydney City, Inner West

Your New Company

A day-rate contracting opportunity with an ASAP start date to join a dynamic Local Government Authority who are dedicated to digitisation projects and records management. This role offers an opportunity to work with cutting-edge scanning equipment and contribute to the efficient handling of important records.

Your New Role

Primary Responsibilities:

  • Quality Control of Scanned Records: Review scanned records for completeness and accuracy, identify and flag errors, and ensure scanned records meet agreed quality standards.
  • Records Management System Integration: Accurately save scanned files into the organisation’s records system (e.g., Technology One ECM) and apply correct metadata and indexing according to Council policies.
  • Large Format Scanning: Operate scanning equipment to digitise large format plans and drawings, ensuring proper handling of fragile or oversized documents.
  • Ad Hoc Digitisation Tasks: Organise and prepare hardcopy records for scanning, digitise records, and save into ECM as required.
  • Communication & Coordination: Liaise with external vendors handling the bulk of the digitisation project to coordinate file transfers and assist in tracking progress and resolving issues.

What You’ll Need to Succeed

Technical Skills:

  • Experience in scanning and digitising records, including using large-format scanners.
  • Familiarity with electronic records management systems (e.g., Technology One ECM).
  • Strong computer literacy, particularly with file management and basic troubleshooting of scanning equipment.
Attention to Detail:

  • Ability to perform quality checks on scanned records with a focus on accuracy.
  • Understanding of metadata and indexing requirements.
Records Management Knowledge:

  • Understanding of records retention and disposal schedules (preferably NSW GA39).
  • Experience working in a records management environment is an advantage.
Organisational Skills:

  • Ability to manage and prioritise tasks in a fast-paced project setting.
  • Proactive approach to handling files and documents efficiently.
Soft Skills:

  • Good communication skills to coordinate with internal teams and vendors.
  • Teamwork and flexibility to handle varied tasks as they arise.
Preferred Qualifications:

  • Certificate or Diploma in Records/Information Management or equivalent experience.
  • Experience in local government or similar settings is desirable.

What You’ll Get in Return

  • An opportunity to work on a significant digitisation project.
  • Gaining valuable experience in records management and digitisation.
  • You'll be part of a supportive team with the potential for a contract extension.

What You Need to Do Now

If you meet the above criteria and are ready to take on this exciting role, please submit your resume to isabella.chappell@hays.com.au for consideration and a confidential discussion.


LHS 297508

Summary

Job Type
Contract
Industry
Government & Public Services
Location
NSW - Sydney CBD
Specialism
Projects & Change Management
Ref:
2928632

Talk to a consultant

Talk to Isabella Chappell, the specialist consultant managing this position, located in Sydney City
Level 13, Chifley Tower, 2 Chifley Square

Telephone: 0288601635

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